Administrative Assistant (Undergraduate Academic Affairs)
William & Mary

Position Number:

01441W

Administrative Assistant (Undergraduate Academic Affairs)

Full Time Operational

William & Mary

3K3300 Undergraduate Academic Affairs

The Office of Undergraduate Academic Affairs (OUAA) supports students' academic accomplishments across the undergraduate experience from matriculation to postgraduation fellowships. The OUAA organizes and trains faculty serving as pre-major advisors and serves as the office housing the university's professional academic advisors. The work of the OUAA also prepares undergraduates to apply for prestigious domestic and international fellowships and convenes the faculty committee that serves nominated fellowship students.

William & Mary's Office of Undergraduate Academic Affairs (OUAA) is seeking qualified applicants for the position of Administrative Assistant whose efforts will support the administrative needs of the department to include staff, faculty advisors, and students. This position will provide dedicated administrative support for fellowships and pre-med advising activities which are central to the OUAA's student engagement initiatives.

Primary responsibilities include:

• Serve as a first point of contact for office visitors, students, and faculty in person and by telephone.
• Coordinate with the Assistant Director for Fellowships to prepare documents, manage calendars, and support application processing for fellowships.
• Coordinate with the Director and pre-med faculty advisors to support initiatives (e.g. individual appointment scheduling, informational workshops, shadowing opportunities, test preparation materials) for students interested in a pre-med track.
• Communications and outreach activities to include maintaining website content, promoting fellowships, pre-med advising, and academic advising events and programs via social media and other communication outlets.

Occasional evening and weekend work required, i.e., during open house, home coming, lectures, special events, etc.

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

No

Non-Exempt

No, this is a continuing E&G funded position and not term-limited

12 month - Continuing

Faculty or Staff: 12 month

• High School graduate or equivalent.
• Working knowledge of administrative and office support functions, office equipment, and customer-service etiquette.
• Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, and Outlook.
• Demonstrated ability to interpret, apply and communicate a variety of policies.
• Demonstrated experience in customer service with ability to communicate effectively, both verbally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students.
• Ability to evaluate quantitative and qualitative data and make sound decisions accordingly.

• Bachelor's degree from an accredited institution or an equivalent amount of education and experience.
• Experience working in a higher education office environment.
• Experience maintaining web pages such as Cascade, Blackboard and Outlook, group calendars, and/or listservs.
• Experienced in guiding students, volunteers or other part-time workers.

Hybrid (works remotely at least 1 day per week but not full-time)

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

$44,000, commensurate with experience

U05

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

10/04/2024

10/27/2024

No

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.