Administrative Generalist, Mentoring Services & Leadership Development (Administrative Generalist Coordinator)
Indiana University

Department

ACADEMIC SUPPORT-ASDV (BL-ACSP-IUBLA)

Department Information

This position works in Mentoring Services and Leadership Development (MSLD) a unit within The Office of the Vice President for Diversity, Equity, and Inclusion (OVPDEI) and provides administrative support, leadership, and programmatic and student support for MSLD.

Why Work Here?

• Make a difference. We believe in the power of education, and the work we do here is changing lives in students, schools and communities throughout the state, the country and the world.
• A commitment to diversity, equity and inclusion. We believe that diversity, equity, and inclusion are vital to who we are and the work that we do as educators.

Job Summary

Department-Specific Responsibilities

• Provides representation for MSLD's prospective students, current students, faculty, and visitors by telephone, e-mail, and in person.
• Assists in the day-to-day administration of MLSD's programs.
• Responds to student inquiries and assists with preparation of program materials.
• Coordinates the logistical details of events hosted by MLSD.
• Coordinates tasks to part-time staff.
• Maintains personnel files and documents related to part-time staff and FASE participants.
• Processes electronic system documentation and related human resource information for MSLD, FASE, and Faculty Initiatives Program.
• Maintains day-to-day financial records and actions; serves as budgetary delegate, reviews unit's financial expenditures, and performs monthly review of budgets.

General Responsibilities

• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Organizes office operations and procedures, such as creation of Word and Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
• Monitors the use of office supplies and equipment; reorders items as required.
• Ensures that office procedures and policies are being maintained and communicated.
• Compiles, copies, sorts, and files records of office activities.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of relevant experience

SKILLS

Required

• Proficient communication skills
• Effective interpersonal skills
• Excellent organizational skills
• Demonstrated ability to maintain confidential information
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains a high degree of professionalism

Preferred

• Demonstrated customer service experience
• Ability to work in an environment with frequent interruptions

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$39,000 - $41,226 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

---