Assistant I, Administrative (CLS) (1st Shift) - Willoughby OH
APL Logistics Americas

JOB DESCRIPTION

Overview:

Position is responsible for providing timely and accurate administrative, accounting and Human Resources support to operations and the Administrative department.

RESPONSIBILITIES

Responsibilities:

This position is responsible for, but not limited to, the following:

Accounting

• Code, date, and approve Accounts Payable vouchers in timely and accurate manner.
• Batch Accounts Payable (AP) and Accounts Receivable (AR) invoices and transmit data to Head Quarters(HQ). Ensure invoices have pass through charges to customers.
• Verifies sales and AP with HQ Accounting mid and end of month.
• Prepare sales invoice for revenue; ensuring accurate coding to capture all fees and charges.
• Audit and verify general ledger.
• Audit income statements for accuracy, assisting General Manager with financial information.
• Prepare journal entries for accounting for reclassification of revenue and AP, including payroll.
• Maintain AR report.
• Prepare management reports, including invoicing summary and performance reports.
• Maintain and balance petty cash at the facility.

Administrative

• Maintain time keeping system and reports. Process weekly time reports and audit weekly payroll.
• Maintain employee attendance and Paid Time Off (PTO) records.
• Administer worker's compensation reporting.
• Maintain OSHA reporting records for the facility.
• May assist in or provide employee compliance training.

Human Resources

• Prepare all new hire documents following established company procedures.
• Establish and maintain personnel records following company confidentiality standards.
• Schedule the orientation of new employees.
• Administer benefits orientation for new hires and open enrollment for warehouse employees.
• Process electronic transactions for employee leaves of absence.

Key Result Areas:

• Accurate and timely reporting for all financials and Metric Tracking.
• Participate in the APL Logistics Continuous Improvement (ACI) Model for operational efficiency to improve business process, increase proficiency and increase efficiency through waste elimination.
• Position requires the incumbent's performance to meet and occasionally exceed standards as set by the company for safety, quality, productivity and customer services.

QUALIFICATIONS

Qualifications:

• High School diploma or equivalent required
• 1-2 years of experience in one or more of the following areas: General accounting experience including AR and revenue/expense accruals; HR processing of employee transactions such as payroll, benefit enrollments, etc.
• Familiar with MS Office and database management
• Good filing and organizational skills
• Proficient in data entry and 10 key calculator
• Good math skills
• ADP, e-time, Kronos software experience
• Solid command of English, both written and verbal
• Ability to adhere to confidential guidelines
• Attention to detail
• Strong customer service focus
• Must act in a professional manner and be a team player

Additional Knowledge, Skills & Abilities:

• College Coursework preferred
• Spreadsheet skills preferred
• Spanish speaking a plus
• Teamwork - showing a commitment to teamwork and collaboration
• Respect - extending dignity and respect to all people
• Integrity - fostering trust and a positive work environment
• Innovation - bringing creativity to the workplace
• Customer Focus - achieving Company, department, and personal goals through a strong customer focus

The hourly wage for this position is $20.34.

Candidates are eligible for the following benefits:

• PTO
• 6 days sick time
• 8 paid holidays
• 1 paid "Personal Holiday"
• Company Bonus Plan
• 401(K) SAVE Plan
• Annual Fixed Contribution
• Medical, Dental, Vision, and Life & Disability coverage
• Voluntary Benefits
• Accident/Critical Illness/Hospital Indemnity Benefits
• Tuition reimbursement and student loan assistance
• Employee Assistance Program (EAP)
• Health Savings Account (HSA) with employer funding and wellness incentives
• Flexible Spending Account (FSA)
• Employee Referral Program

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