Events Coordinator (part-time) - 502580
University of Richmond

SUMMARY:

Under the direction of the Director Benefits and Employee Well-being, the Events Coordinator is responsible for planning, organizing, and executing a variety of events, ensuring they meet the organization's objectives and are executed smoothly.

RESPONSIBILITIES:

• Primary liaison to the Events, Conferences, & Support Services team to deliver all employee recognition events; including events such as the staff service awards, semiannual retirement and Dunlora receptions, multiple large employee recognition events, etc.
• Collaborate with Director of Benefits and Employee Well-being for employee well-being and other HR related events such as Corporate Run, Spider Dash, Business Affairs annual gathering, Benefit Fairs, etc.
• Collaborate with stakeholders to determine event goals, budgets, and logistics.
• Track event budgets, expenses, and financial reporting to ensure cost-effectiveness.
• Work with the Events representative to ensure all logistical aspects of events, including venue setup, catering, audio-visual needs, and transportation.
• On occasion may need to research and liaise with vendors and suppliers; negotiate contracts and ensure quality service delivery
• Works with the Communications Specialist to create promotional materials, invitations, and reminders to communicate event details to target audiences, collaborating with HR Communications.
• Provides on-site support and coordination to ensure events run smoothly, troubleshooting any issues that arise.
• Gather feedback from participants and stakeholders; prepare reports to evaluate the success of events and identify areas for improvement.
• Develop and maintain relationships with clients, vendors, and attendees.

QUALIFICATIONS:

• Outstanding oral and written communication skills
• Excellent communication and interpersonal skills
• Team collaboration skills
• Demonstrated ability to manage projects and meet deadlines
• Demonstrated ability to plan and execute events
• Proficiency in Microsoft Office applications and Adobe Creative Suites
• Detail oriented with demonstrated skills in effectively anticipating and organizing work priorities to meet and manage multiple pending deadlines and priorities
• On occasion, ability to work flexible hours, including occasional evenings and weekends as needed.

EDUCATION & EXPERIENCE:

• High school diploma or GED required. Bachelor's degree preferred.
• 2-4 years Events experience.

WORK HOURS:

• Part-time, non-exempt position
• Business hours are Monday - Friday, 8:30 a.m. - 5:00 p.m.; flexible schedule; approximately 20 hours per week
• This position is limited term with an anticipated end date of 12/31/26

SALARY STRUCTURE:

Pay Grade 5 (Hiring Range $19.72 to $26.13 per hour)

ABOUT UR:

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There's only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE

---