EXECUTIVE ASSISTANT
Eskenazi Health

Division:Eskenazi Health

Sub-Division:Hospital

Req ID:22484

Schedule:Full Time

Shift:Days

Salary Range:

Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 327-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus as well as at 10 Eskenazi Health Center sites located throughout Indianapolis.

FLSA Status

Non-Exempt

#AH

Job Role Summary

Reporting directly to a Vice President, Associate Vice President, or Administrative Director, this position is responsible for providing a variety of senior level administrative support that may be moderate to complex in nature. The Executive Assistant proactively contributes to Eskenazi Health's mission: Advocate, Care, Teach and Serve with special emphasis on the vulnerable population of Marion County; and models Eskenazi Health's values of Professionalism, Respect, Innovation, Development and Excellence.

Essential Functions and Responsibilities

• Coordinates travel arrangements, manages calendars/meetings, submits expenses, and provides advanced administrative support
• Prepares, reviews, submits and tracks Executive's reports and requests
• Maintains office systems, including filing, data management, etc.
• Serves as liaison to other departments, staff, vendors, and suppliers
• Prepares meeting materials including leading and assisting with creating presentations, spreadsheets, handouts and other related materials
• Communicates effectively with external and internal customers, participating in special projects and other tasks, as needed
• Organizes, maintains and procures office supplies
• Updates and maintains office policies and procedures
• May create requisitions
• Sorts and distributes daily mail

Job Requirements

• Bachelor's degree in business administration, or a related field with two years office administration, or related experience OR in lieu of degree, six years directly related administrative support experience
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Excellent communication and organizational skills
• Proven ability to handle confidential information with discretion
• Ability to work in a fast-paced environment
• Strong attention to detail
• Demonstrated ability to achieve high performance goals and meet deadlines.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Accredited by The Joint Commission and named one of the nation's 150 best places to work by Becker's Hospital Review for four consecutive years and Forbes list of best places to work for women, and Forbes list of America's best midsize employers' Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the only verified adult burn center in Indiana, the first community mental health center in Indiana and the Eskenazi Health Center Primary Care - Center of Excellence in Women's Health, just to name a few.

Nearest Major Market: Indianapolis

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