Executive Assistant
MMC

Department: Admin

Status: non-exempt

Reports To: VP of Retirement Services

Summary

Under the supervision of the VP of Retirement Services, this position will provide support to Executive Leadership in the Marsh & McLennan Agency Southwest regional office. Successful candidates will be proactive, organized and work well with all levels of internal management and staff, outside clients and vendors.

Essential Duties & Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues.
• Schedule meetings/appointments and manage travel itineraries
• Conserves executive's time by reading, researching collecting and analyzing information
• Prepare reports, collect and analyze information; prepare presentations.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Data analysis; Proficient in MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup, and other functions.
• Develop project plans, including schedule, budget, team member duties and timeline.
  • Work with department managers and follow up on results
  • Track project deadlines
• Uphold a strict level of confidentiality

Education and Experience

The successful candidate will 3-5 years working as an Executive Administrator

• Administrative experience performing equivalent support duties in a large corporate environment.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Excellent verbal and written communication skills and ability to interact with senior leaders of the firm.
• Strong ability to work independently; conduct business with a high level of commitment, judgment, and follow-through; and ability to take the initiative as appropriate.
• Highly proficient in Microsoft Office applications: Outlook, Word, Excel (specifically pivot tables/v-look ups) and PowerPoint.

Work Environment & Physical Demands

• Occasional extended hours
• Ability to use computer keyboard throughout the day.
• Work is performed in a typical interior/office work environment.
• 5-10% travel may be required.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: http://marshmma.com/careers.

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