Fiscal Technician, Accounts Payable
Central Arizona College

Coolidge, Arizona

$0.00 - $100.00 per hour

Job Summary

Performs accounts payable accounting functions working with vendor invoices, travel requisitions, expense reports, reimbursements, credit card transactions, and student financial aid; processes accounts payable matching POs with receipts with invoices; follows-up with discrepancies; reviews and prepares for payment processing; and handles all the travel accounting.

Responsibilities

Reviews incoming emails and invoices; labels, distributes and electronically files.

Verifies accuracy; matches and posts invoices to complete payment process.

Reviews and verifies credit card statements with receipts; processes travel requisitions, expense reports, cash advances, and employee reimbursements to complete payment process; follows up with faculty and staff on credit card reconciliations and missing items in the travel reconciliations.

Watches the various liability accounts to follow up on missing items.

Conducts all credit card reconciliations; makes sure each item on every credit card has been appropriately accounted for through the expense management module; works with vendors on any discrepancies.

Processes travel accounting, prepaying vendors, issuing cash advances, processing travel requisitions to get money encumbered and then reconciling all expense reports to make sure all of those varying types of pretravel information settles with the post travel information (expense report) and ultimately repaying employees for any money they have spent on travel.

Works as a team and directs supervision of assigned employees; sets up system and processes for work flow and priority; and provides training to staff in other departments.

Collaborates with payroll, purchasing, unclaimed property and bank reconciling.

Work with vendors on aging, disputes and refunds.

Generates checks and ACH and Nacha files, reviews invoices for sales and use tax accuracy, and communicates with faculty and staff about status of purchase orders.

Works the aging and open PO reports to make sure all items are being accounted for and moving through the process.

Has lead/training responsibilities.

Performs other duties commensurate with functions and level of position or as assigned.

May provide occasional coverage in Mailroom.

Qualifications

EDUCATION: Associate degree.

EXPERIENCE: One (1) year of related experience.

Knowledge, Skills, & Abilities

Knowledge and understanding of the general principles and practices of accounts payable.

Knowledge of federal, state and local laws, rules and regulations pertaining to financial reports and records.

Knowledge of account processes, policies and procedures concerning fiscal control and processing operations.

Skill in conducting mathematical calculations.

Skill in keeping related records for providing proof of a variety of financial transactions in order to verify accuracy, match against documentation, code to proper accounts, prepare necessary forms, post transactions, reconcile balances, and generate a variety of financial reports.

Skill in operating computer accounting systems, word processing applications, spreadsheets, and database manipulation.

Skill in communicating, both verbally and in writing.

Skill in providing information and training to staff, students, or the public.

Skill in interacting with a culturally diverse population, College administrators, faculty, staff, students, and the public.

Ability to work both independently or as part of team to apply workflow processes to meet deadlines imposed by fiscal cycles.

Ability to analyze situations, develop solutions, and make independent decisions based on established guidelines.

CAC is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti?discrimination. CAC strictly prohibits and does not tolerate discrimination on the basis of the following protected classes and/or characteristics, in all of its operations, programs and activities, including but not limited to employment, promotion, admissions and access to all career and technical programs: race, color, religion, creed, national origin or ancestry, ethnicity, sex (including sex assigned at birth, pregnancy, sexual orientation, and gender identity or expression), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. For more information contact: Laura Shepherd, Title IX Coordinator at 480?677?7853 or titleix@centralaz.edu; Section 504/ADA Coordinator at 520?494?5409 or studentaccessibility@centralaz.edu or Human Resources at human.resources@centrlalaz.edu.

Important Notice: As a condition of employment, all full time Central Arizona College employee's automatically become members of the Arizona State Retirement System (ASRS). This is a pension system that requires mandatory contributions from the employee with a matching contribution from the employer. The 24-25 fiscal year contribution rate is 12.27%. Please note this rate is subject to change on a fiscal year basis. Membership to ASRS is a condition of employment and is not optional unless you are at least 65 years of age and meet the opt out eligibility requirements, or are a retiree from ASRS . Please consider this when applying for this position.

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Fiscal Technician, Accounts Payable
Central Arizona College