Office Specialist
State of Nebraska

The work we do matters!

Hiring Agency:
Game & Parks Commission - Agency 33

Location:
Ashland, NE

Hiring Rate:
$16.277

Job Posting:
JR2024-00010434 Office Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
10-22-2024

Job Description:
Eugene T. Mahoney State Park is currently seeking a welcoming and customer-focused Office Specialist. In this role, you'll be working in the park's Group Function Department to help plan and coordinate special events in the park. You will also be working hand in hand with families and companies to set up weddings, reunions, business meetings, and other types of events that they are interested in hosting at the park. Every day is a new adventure in this exciting position!

We're searching for an ideal candidate with excellent communication skills, a passion for exceptional customer service, multitasking abilities, and a friendly demeanor. Join our team and relish the perks of working in this breathtaking destination. Nebraska's amazing wildlife, natural beauty, and outdoor recreation is waiting for you!

JOB DUTIES:
•Assist in coordinating and booking group conferences, business meetings, family reunions, catered events, etc. for Eugene T Mahoney State Park as well as assist in planning and implementing special park events.
•Determine specific needs for reserved event (food service, lodging, room arrangements, equipment needs, special requests, etc.) and relay needs to appropriate park department staff.
•Assist with development and implementation of advertising, marketing, and promotion of park facilities to qualifying organizations and the public.
•Assist group coordinators with any last-minute needs that may arise.
•Maintain records on advanced deposits for group reservations and enter related data into computer system.
•Prepare and send invoices for event billing.
•Draft and prepare correspondence to group conference contacts and park staff to coordinate activities.
•Perform related duties as required.

What we can offer you:
•Hands-on training and opportunities for professional growth and development
•Comprehensive benefits package including healthcare coverage, retirement plans, and paid time off.
•Most of all a fun and flexible workplace!

Requirements / Qualifications:

Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment. Other: Driver's license is required.

KNOWLEDGE, SKILLS, & ABILITIES:

• Ability to coordinate group activities, handle multiple tasks, and meet deadlines.
• Excellent customer service skills and that ability to organize and relay information in a clear and concise manner to the public and agency staff.
• Operate computer reservation system, maintain records, and prepare reports.

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

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