Office Support Specialist - Siebel School of Computing & Data Science
University of Illinois

Office Support Specialist - Siebel School of Computing & Data Science

Siebel School of Computing and Data Science
The Siebel School for Computing and Data Science in The Grainger College of Engineering seeks applicants for an Office Support Specialist. This position is responsible for providing clerical and administrative support to the facilities and inventory/receiving/mailroom operations in the school.

Duties & Responsibilities

Support Space Operations:

• Serve as primary support person for the school's space allocation and management operations
• Manage requests for office and lab furniture and infrastructure; interact with external vendors
• Respond to requests for and assign eLock access as appropriate
• Maintain the school-wide space assignments spreadsheet
• Update and maintain various space surveys through Archibus

Support Facilities Operations:

• Maintain the facilities "To Do" list and calendars
• Maintain facilities email alias and respond to/follow up on pending items; inform the facilities staff of urgent matters that need attention
• Update and maintain the Building Emergency Action Plan (BEAP)
• Maintain and review submitted event forms, request additional information if needed, follow up on event requests

Support Receiving Operations:

• Serve as the front-line support person in the inventory and receiving area by fielding and directing in-person, phone, and email traffic and providing clerical support to others in the receiving area
• Assist with inventory operations for the school by participating in periodic audits, completing equipment loan forms with faculty, staff, and students, and maintaining records of inventory for the school
• Assist with the mail room operations by receiving, sorting, and distributing mail as needed

Assume additional appropriate duties to further the mission of the school.

Minimum Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling two (2) years (24 months) from the categories below:

A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

B. Work experience performing office/clerical activities, including the use of computer systems.

3. One (1) year (12 months) of work experience comparable to the second level of this series.

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office products, email and internet
• Strong communication and interpersonal skills, initiative, and customer service skills
• Ability to apply basic accounting techniques
• Ability to apply office methods and procedures
• Ability to work independently and exercise judgment

Appointment Information

This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Office Support Specialist classification is $40,400.10 ($20.72/hour). Hybrid work options may be available for this position, with the ability to be on-site as needed, after a training period and per the University's Workplace Flexibility policy Work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on December 9, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jill McKenna at glawe1@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1028115
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

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