Operations Coordinator
Dartmouth College

Posting date:

12/16/2024

Closing date:

01/14/2025

Open Until Filled:

No

Position Number:

1129172

Position Title:

Operations Coordinator

Department this Position Reports to:

Geisel Fiscal Office

Hiring Range Minimum:

$26.39/hr

Hiring Range Maximum:

$32.98/hr

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Non-Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Location of Position:

Hanover, NH

Remote Work Eligibility?:

Hybrid

Is this a term position?:

No

If yes, length of term in months.:

NA

Is this a grant funded position?:

No

Position Purpose:

We are seeking a detail-oriented and organized Financial Operations Coordinator to join our Geisel Fiscal Office team. The Financial Operations Coordinator will be responsible for managing invoicing and funds flow, accounting and reconciliation, administrative support, and operational support.

Required Qualifications - Education and Yrs Exp:

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• Experience with financial transactions and accounting
• In-depth knowledge of Excel and standard desktop applications (Word, PowerPoint).
• Strong organizational and planning skills and ability to set priorities
• Able to balance the need to deliver results both quickly and accurately.
• Initiative, sound judgment, and the ability to work independently
• Ability to maintain confidentiality
• Exceptional attention to detail
• Strong interpersonal and collaboration skills. Able to work effectively across schools, divisions, and functions. Inspires others through commitment, teamwork, and collegiality
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications:

• Bachelor's degree preferred
• Experience in a fast-paced environment desired

Department Contact for Recruitment Inquiries:

Kristin Harrington

Department Contact Phone Number:

603-646-5714

Department Contact for Cover Letter and Title:

Kristin Harrington

Department Contact's Phone Number:

603-646-5714

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/76990

Description:

Invoicing and Funds Flow Management

• Ability to meet invoicing deadlines and maintain a high level of accuracy and timeliness in invoicing and cash management processes
• Implement and maintain procedures for efficient billing and invoicing processes
• Develops and maintains relationships with clinical affiliates to ensure smooth invoicing and payment processes
• Manages internal/external funds flow between Geisel and clinical affiliates for both compensation and non-compensation expenses and accrues expenses and/or credits as needed
• Ensures compliance with established policies and procedures for billing and invoicing
• Troubleshoots and resolves issues related to invoicing and funds flow

Percentage Of Time:

35

Description:

Accounting and Reconciliation

Assists in the preparation and review of financial statements and other accounting reportsParticipates in:

• Month-end close and reconciliation processes
• Quarterly projection and budgeting processes
• Year-end financial reporting processes

Maintains and updates financial records and filesEnsures accuracy and completeness of financial data and reportsIdentifies and reports any discrepancies or anomalies in financial data and reportsCollaborates with the financial team to resolve accounting and reconciliation issuesPercentage Of Time:

30

Description:

Operational Support

Assists with the preparation of financial forecasts, budgets, and other financial reportsSupports special projects and process improvements initiativesAssists in the preparation of presentations, reports, and other materials for Geisel senior leadersDevelops and maintains reports and dashboards to facilitate financial decision-making

Percentage Of Time:

20

Description:

Administrative Support

Provides administrative support to the financial team, including:

• Scheduling meetings and appointments
• Maintaining records and files
• Performing other administrative tasks as needed

Maintains the fiscal resources website and ensures its accuracy and currencyDevelops and implements administrative processes and procedures to ensure efficiency and productivityProvides backup support during absencesPercentage Of Time:

15

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.

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