Program Coordinator, Outreach and Recruitment
Highline College

General Summary

Posting will remain open until filled. Priority screening for applications received by October 27, 2024.

Under general direction of the Director of Outreach & Recruitment, the Outreach Program Coordinator performs work using knowledge and experience specific to Highline College and recruitment. This position specializes in high school and community relationships on and off campus, promoting the college, and responding to questions regarding all educational programs and services offered at the College. Requiring extensive involvement with students, staff, the public and/or agencies, the Program Coordinator implements and evaluates activities to determine consistency with Outreach program goals.

The position is highly collaborative, and works closely with internal partners, faculty and staff, community members, students, alumni and relevant stakeholders.

Salary Information: The salary range stated above reflects the starting step of Range 40 (Step C) and ending step (Step L) salary for this classified position. Based on salary placement of Step C, it will take 5 years to reach Step L on the salary schedule. This does not reflect any contractual changes, legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.

This is a full-time, classified position, which is eligible for overtime. This position has an alternate work schedule, working Monday through Friday 8am - 5pm, and occasional evenings and weekends. The College has a summer work schedule (four 10-hour days, Monday through Thursday, typically starting in mid-June).

Essential Tasks

Reporting to the Director of Outreach & Recruitment, this postilion will:
Responsibilities:
Administrative duties:;

• Maintain and develop an effective Outreach & Recruitment (O&R) calendar system;
• Manage O&R email and correspondence to ensure timely and effective communication;
• Coordinate the scheduling of O&R tours services, programs, tabling events, and presentations for internal and external partners;
• Perform complex scheduling including independently prioritizing the needs of the program
• Manage O&R tracking sheets of events that are shared with the institution;
• Collect and manage data from O&R projects to support analysis and reporting efforts;
• Oversee purchase orders for O&R, ensuring timely processing and compliance with budgetary guidelines (p-card purchases, requisition forms, etc.);
• Complete prior approval forms and manage backend paperwork necessary for project logistics to ensure smooth execution.

Programming:

• Collaborate with O&R advisors on projects such as tours, programs, and Thunder (interest) packets;
• Support the Tours Program by leading tours for prospective students and assisting student workers involved in the program;
• Collaborate and create partnerships across campus with different organizations to support; incoming and current students;
• Participate in high school and community visitations as needed to prompt and recruit for Highline College;
• Assist O&R in collaborating and developing programs aimed at increasing enrollment at Highline College, with a particular focus on underrepresented populations.

Communication & Collaboration:

• Coordinate and develop content for Outreach Services newsletter;
• Demonstrate cross-cultural communication skills.
• Promote Highline College, Outreach Services and the HC Ambassador program on campus and with outside organizations;
• Confer with other campus departments regarding programs offered
• Update and manage external partners list for O&R
• Oversee front desk operations and manage the information center to assist prospective and current students
• Provide information and advice to prospective students, community partners, students, staff, and/or the public regarding program content, policies and activities, and recommend alternative courses of action;

Ability to:

• Communicate effectively (verbal and written);
• Use Microsoft Outlook, graphics, statistical spreadsheet and/or database software;
• Work some weekends.

Qualifications

Minimum:

• High School completion or equivalent; AND
• Two years of full-time administrative experience with an emphasis on program coordination, data management and customer service.

Desired:

• Associates degree;
• Ability to communicate effectively in Spanish (verbal and written).
• Experience working in a higher education environment;
• Familiarity with community college enrollment services.

Supplemental Information

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.THE COLLEGEHighline College prides itself on its commitment to diversity and equity, its institutional culture of collegiality and innovation, its globalization of curricula and its inclusion of the community in its programming. Founded in 1961, Highline College is situated in a diverse community just 15minutes south of Seattle. The college annually serves more than 16,500 students -- a student population of over 70% students of color, representing 35 nations and more than 100 languages. The college embraces equity, inclusion and social justice, with core goals of student attainment, diversity, community Engagement and sustainability. The student body at Highline College is made up of Transfer students, Running Start students, Professional- Technical students, International students, Comprehensive Transition Program for students with intellectual disabilities, Adult Basic Education and English Language Learners. In addition, we offer six bachelor of applied science, four-year degrees.MISSION AND VISIONAs an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.APPLICATION PROCEDUREYour online application must include the following to be considered complete:1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for theposition;3. A one-page response to the Supplemental Question.CONDITIONS OF EMPLOYMENT:National Criminal Background Check may be required;This position is covered under the Washington Public Employees Association (WPEA)bargaining agreement.APPLICATIONS MUST BE FILED ONLINE AT:https://www.governmentjobs.com/careers/highlineNEED APPLICATION HELP?Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at 1-855-524- 5627, Monday - Friday 6:00 AM to 6:00PM Pacific Time.HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYERHighline College is an equal opportunity employer. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status.REASONABLE ACCOMMODATIONSThe College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at (206) 592-3812. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.TITLE IX POLICYHighline College complies with Title IX regulations. For details on our policies, see our website https://humanresources.highline.edu/faculty-and-staff/policies/title-ix/The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process.

NON-DISCRIMINATION STATEMENT

The college provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).

The Title IX Coordinator, Danielle Slota, can be reached at (206) 592-3600 or DSlota@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, President's Office.

The 504 Coordinator, Jenni Sandler, can be reached at (206) 592-3474 or JSandler@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 25, 5th Floor.

The Chief Human Resources Officer, Melanie Lawson, can be reached at (206) 592-3320 or MLawson@Highline.edu. 2400 S. 240th St. Des Moines, WA 98198. Building 12, Human Resources.

You can receive this information in an alternate format by contacting Access Services (206) 592-3857; TTY (206) 870-4853.

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