Program Manager-Herbert Wertheim College of Medicine
Florida International University - Herbert Wertheim College of Medicine

Job Title: Program Manager-Herbert Wertheim College of Medicine
Location: Modesto A. Maidique Campus
Regular/Temporary: Regular Regular
Full/Part Time: Full-Time Full-Time
Job ID: 533787 533787
About FIU Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Program Manager to join our team of professionals.

Duties Include:

• Oversees and facilitates support services for Academic Community Programs and Partnerships. Collaborates with leadership to develop individualized plans for pathway program participants and conducts quarterly meetings to review and advise on participants' plans of study. Participates and contributes to the Academic Community Programs and Partnerships grant writing process. Coordinates operational and financial activities of grants, monitoring and tracking the status of programs through their life cycle, and provides updates to the leadership team as needed.
• Manages existing pathway programs and collaborates with Deans in the overall planning, implementation, and evaluation of these programs, focusing on recruitment, admission, advising, retention, and success for both current and prospective students.
• Organizes, promotes, and maintains collaborative working relationships with key faculty, leadership, staff, and volunteers in support of FIU. Works in tandem with development professionals across academic disciplines and industries, as well as other unit deans, and directors to advance the mission of FIU.
• Manages all logistical matters related to Academic Community Programs and Partnerships programming, including planning, implementation, and evaluation of events and services. Represents the Office of Academic Community Programs and Partnerships (ACPP) on university and college committees, task forces, and working groups.
• Collects data using various data collection methods, such as interviews and surveys, to report on program progress and outcomes. Manages research or program data sets. Participates in the program participant selection committee.
• Develops and implements community outreach and educational initiatives to inspire and recruit college and pre-collegiate students. Plans and executes events at partner colleges and engagement opportunities at FIU.
• Develops and implements procedures and practices to improve efficiency and ensures compliance with FIU policies, procedures, and practices, as well as federal, state, and local regulatory standards. Maintains accreditation standards and other governing body requirements, while also assisting in the coordination and preparation of strategic plans to support the programs or services.
• Collaborates with the Director of Media and Community Relations to market events, expanding the social media footprint and fostering partnerships with community organizations.
• Serves as a liaison between Academic Community Programs and Partnership pathway program participants and the Office of Student Affairs.
• Responsible for utilizing the Canvas page to facilitate communication and information sharing with program participants.
• Guides, supervises, and evaluates the work of staff within the office in the day-to-day operations. Assesses goals and analyzes administrative operations to determine potential enhancements, performance improvements, program efficiencies and future growth of the programs.
• Provides support with instruction/training, including matters such as training content development, evaluating quality and methods of dissemination, researching, and recommending new educational components, and/or revisions to existing programs as necessary.
• Monitors accounts/expenditures and reconciles statements. Advises management on budgetary needs or discrepancies. Approves of travel and purchases for the office
• Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Works with and/or resides with minors and/or vulnerable persons within their role.

Minimum Qualifications

Bachelor's degree in an appropriate specialization and four (4) years of related experience, or Master's degree in an appropriate specialization and two (2) years related experience.

Desired Qualifications

Master's degree in area generally related to grant content or specific area preferred.
Experience in program management and/or research content area preferred.

Job Category

Administrative

Advertised Salary

$55,000-$60,000

Work Schedule

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements

Driver's License Check
Fingerprinting Check
Research Expanded Background Check

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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