Residency Education Coordinator
The University of Chicago

Department

BSD PED - Medical Education Office

About the Department

The Pediatric Medical Education Office (PMEO) within the Department of Pediatrics and Comer Children's Hospital at the University of Chicago, manages and oversees the Pediatric Residency Program, our thirteen (12) ACGME-accredited Pediatric Subspecialty Fellowship Training Programs in all aspects of education and accreditation requirements, as well as all visiting and internal medical students, residents, and fellows who rotate through Pediatrics. The University of Chicago Comer Children's Hospital is dedicated to excellence in graduate medical education. Our GME programs are designed to cultivate caring, compassionate pediatric physicians who become lifelong learners capable of providing the highest level of professional and equitable medical care.

Job Summary

The Residency Education Coordinator oversees the continued accreditation and compliance for the Core Pediatric Residency Training Program and their trainees (70+) within the Department. The coordinator must be competent and knowledgeable in all ACGME and Board requirements for programs/trainees and ensure annual reporting is submitted in a timely fashion. This role collaborates on programs regarding standard operations, innovations within medical education, and other areas as identified. This position requires a high level of organization to ensure all trainee, programmatic, departmental, institutional, and national requirements are met. They will work in partnership with another Residency Education Coordinator, the Chief Residents, the Director of Medical Education, Associate and Assistant Program Directors, and the Program Director/Associate Chair of Education and serve as an integral member within the development and implementation of new initiatives.

Our department follows a hybrid work structure that fosters productivity, collaboration, and employee well-being. Working from the office is encouraged for tasks that require a high degree of collaboration.

Responsibilities

• Co-coordinate the pediatric medical education office and programmatic leadership to develop and implement new systems and administrative policies, educational programs, and compliance/evaluation/accreditation strategies.
  
• Under the general supervision of the Program Director/Associate Chair of Education and Director of Medical Education, direct and oversee the accreditation and reporting activities of the core pediatric training program.
  
• Maintain in-depth knowledge of ACGME Program Requirements, Pediatric Milestones, and Entrustable Professional Activities (EPAs), keep abreast of any updates, plan and implement changes to policies and operational procedures, as needed.
  
• Maintain up-to-date knowledge of all American Board of Pediatrics (ABP) requirements for core pediatrics and child neurology training programs; ensure trainees are meeting their clinical and professional expectations on an annual basis and Medical Education office in submitting all required tracking data on time.
  
• Manages requirements of the training program, including accreditation, clinical work hour schedules, evaluation process, recruitment and retention efforts, Match process, orientation, offboarding requirements, and employee relations.
  
• Oversee onboarding and training of new programmatic leaders (i.e., PDs, APDs) and create a strong working relationship with departmental/programmatic leaders, trainees, and students within Pediatrics. Maintain an up-to-date understanding of ongoing projects overseen by all members of the leadership ship team and ensure the office is serving as a resource and guide in the implementation of new protocols.
  
• Direct yearly recruitment activities for multiple tracks within the residency program, including oversight of ERAS, Thalamus, all components of trainee interviews, evaluation, and interview-day-of operations, annual budget, registration and participation in annual recruitment events, marketing materials, and program website(s).
  
• Work with Clerkship Directors and Rotation Leaders to review/organize/schedule rotations and send-out/track evaluations of fourth-year medical student rotations and visiting resident/fellow rotators.
  
• Oversee and maintain all database systems utilized in relation to resident trainees, residency recruitment, rotating fourth-year medical students, (MedHub, ERAS, VSLO, etc.).
  
• Conduct annual review of all offsite program letters of agreement across all rotations and support trainees in exploring individualized learning opportunities.
  
• Ensure proper tracking of quarterly compliance deadlines, semi-annual reviews, required programmatic committees, and semi-annual milestone reporting to the ACGME.
  
• Serve as representative liaison for all medical students (Pritzker/Visiting) and Visiting Resident/Fellow(s), including application process, onboarding, and compliance tracking.
  
• Oversee and conduct internal program reviews as required by Medical Education Office and/or UCM GME/Finance in addition to overseeing preparation for external audits by the ACGME.
  
• Oversees and coordinates processes and documentation of files associated with current residents and alumni; ensure integrity of alumni database, work with Medical Education office to ensure verifications are completed and returned per ACGME guidelines.
  
• Works with all administrative personnel, including administrative chief residents, who work alongside the resident trainees to ensure all medical education processes are transparent - provide training, onboarding, and continued support as applicable.
  
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
  
• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Experience:

• Working experience with Graduate Medical Education Program(s) and Databases (i.e., ACGME WebADS, ERAS, Thalamus, MedHub, etc.).
  

Preferred Competencies

• Commitment to providing a high level of professional service and collaboration working in a team environment.
  
• Communicate effectively in both a written and oral format with a broad range of individuals within and external to the University of Chicago community, medical field, and/or education.
  
• Ability to simultaneously organize and oversee multiple high-priority projects with competing deadlines.
  
• Strict adherence to general business practices.
  

Working Conditions

• Open office environment (shared space).
  
• Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration.
  

Application Documents

• Resume (required)
  
• Cover Letter (required)
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

Yes

Health Screen Required

Yes

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

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