Senior Administrative Assistant
South Texas College

Senior Administrative Assistant

Location: Pecan
FLSA: Non-Exempt
Min Salary: $36,400.00
Salary Range*:
Temporary End Date (if applicable):
Close Date: 7/18/2024

General Statement of Job:
The Senior Administrative Assistant provides administrative support and assistance to the Office of the President, facilitates communications, plans and follows-up on administrative matters. Assists with compiling, typing and tracking reports, as directed.

Specific Duties and Responsibilities:

1. Provides administrative and clerical support and assistance to the President, Chief of Staff, and other office staff.
2. Facilitates communications within the office and the College by anticipating, planning and following-up on administrative matters.
3. Assists with compiling reports, including weekly and monthly activities.
4. Responsible for maintaining office document tracking system.
5. Assists with oversight of front desk duties assigned to Secretary to assure accuracy, attention to detail and customer service are managed properly.
6. Conducts research and prepares reports and documents, as requested.
7. Coordinates projects/reports with other departments and divisions.
8. Manages and/or monitors multiple projects and coordinated tasks, with some weekend and evening work required to meet strict deadlines.
9. Interacts with the public in a positive manner and answers questions regarding programs and department matters.
10. Responds to internal and external inquiries and exercises sound judgment in addressing referral of inquiries or concerns.
11. Addresses problems and concerns from students, faculty, staff and the public, and formulates solutions with great attention given to customer service.
12. Maintains and updates documents, as requested.
13. Assists with annual budget development and subsequent preparation, tracking of requisitions, and purchase orders.
14. Coordinates and processes travel arrangements, authorizations/vouchers, mileage reimbursements, and applicable forms.
15. Coordinates meetings, including but not limited to reserving and preparing facilities, preparing and distributing agendas and other meeting materials, and recording and transcribing meeting minutes.
16. Performs other duties as assigned.

Required Education and Experience:

1. Bachelor’s degree required.
2. At least three (3) years of work experience in a professional work setting required.

Checks, Certificates, Licenses, and Registrations:

1. Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy.
2. In addition, subject to a federal background check.

Annual Security Report and Non-Discrimination Statements:
Notice of Non-Discrimination


For additional information and to apply, visit https://stcjobs.peopleadmin.com/postings/21486







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