Structural Heart Coordinator
Wellstar Health Systems

Facility: 55 Whitcher Street

Job Summary:

The Structural Heart Coordinator functions under the direction of the Structural Heart Practice Manager. Participates in the clinical management of patients with aortic valve disease through the continuum of care in collaboration with the providers. Coordinates the clinical evaluation of potential TAVR candidates. A strong clinical background dealing with structural heart anomalies and treatments of valvular heart disease is essential. Participates extensively in the clinical management of patients referred to and treated through the Structural Heart Clinic. Provides ongoing education and support for the patient/caregiver through the entire process from referral to intervention to post-procedure care. Serves as a clinical expert and consultant to nursing, and team members at WellStar Health System. Ensures compliance with state, federal, and organizational guidelines, as well as facilitates fulfillment of registry guidelines. Performs other related duties as required.

Core Responsibilities and Essential Functions:

Clinical Expectations
- Complete clinical evaluation of potential candidates for TAVR.
- Coordinate multi-disciplinary evaluation for patients who are potential TAVR candidates.
- Ensure proper and complete scheduling of patient's diagnostic testing following protocols established with medical directors.
- Facilitate weekly TAVR team meetings and communicate treatment decisions with patients in a timely manner.
Provide patient and family education
- Provide patient education on diagnostic scheduling and procedures.
- Serve as a resource for patients and families throughout the entire process from referral to intervention to post-procedure follow-up.
- Serve as patient contact for any clinical issues, questions or concerns.
- Working with the Program Manager, ensure appropriate clinical protocols, practices, procedures and policies are in place for patient safety and quality.
Reporting and Data Management
- Documents appropriate information in patient's medical record.
- Work closely with Cardiac Outcomes/TVT Registry Coordinator.
- Assists cardiac outcomes staff in ensuring the highest level of compliance with TVT Registry requirements.
Program Metrics and Quality
- Maintain referral workqueue for scheduling of referrals to Structural Heart Clinic.
- Ensures complete and accurate entry of patient information into ValveTraq for all Structural Heart patients to maintain a robust tracking and data collection system.
- Pull weekly echo reports and screen echo data to ensure adherence to ACC guidelines for the management of patients with valvular heart disease.
- Ensure all diagnostic testing and procedures are captured in ValveTraq in order to facilitate patient treatment decisions, calculate metrics and extract halo effect information.

Required Minimum Education:

Graduate from an accredited school of nursing Required and
Bachelor's Degree Nursing Preferred or
Associate's Degree Nursing Required and
Bachelor's Degree within 1 year of hire Required

Required Minimum License(s) and Certification(s):

Basic Life Support 1.00 Required
BLS - Instructor 1.00 Required
BLS - Provisional 1.00 Required
Reg Nurse (Single State) 2.00 Required
RN - Multi-state Compact 2.00 Required

Required Minimum Experience:

Minimum 3 years clinical experience in the management of cardiac patients Required

Required Minimum Skills:

Excellent written and verbal communication skills.
Excellent organizational skills.
Ability to organize and lead meetings as well as present in groups.
Strong ability to work independently, delegate, and multi-task in a fast-paced environment.
Clinical expertise and judgment in the management and treatment of structural heart conditions.

KEY RESPONSBILITIES:

InView Dashboard Management

Review identified patients in dashboard for potential SH referral appropriateness.

Communicate with Referring Provider on need for referral

Ensure timely patient access based on prioritization need

In conjunction with Medical Director and Program Director, develop and adhere to referral pathway protocols

Research

Will serve as liaison between the WRI team and the SH Coordinators

Prepare for weekly research meeting by providing patient specific updates in the Research TEAMS site

Attend weekly research meeting (Wednesdays at 11a)

Coordinate/schedule follow-up visits per clinical trial protocol

Screen SH patients for clinical trial eligibility and communicate appropriately with other Providers

Communicate new clinical trial enrollment protocol and processes to SH Coordinators

AHA Target AS Project

In conjunction with Program Director, review sampled patient population prior to quarterly upload to AHA

Assist in data review/quality improvement projects

Direct Patient Care

Provide patient care and education in the Marietta clinic to remain competent in the traditional SH Coordinator role. (Of note, this Coordinator will not be expected to participate in SH Outreach clinics.)

Back-up SH Coordinator or CAP Coordinator

SH Coordinator - provide patient care and education in the traditional SH Coordinator role during times of team member's extended medical leave or if there are 2 or more RN Coordinator FTE vacancies. (Of note, this Coordinator will not be expected to provide coverage during team member vacations.)

CAP Coordinator - assist in Illuminate management, preferably off-snooze WQ, during times of team member's extended medical leave.