Support Services Specialist - Care Coordination Division
University of Iowa

The University of Iowa Healthcare, Care Coordination Division is seeking a Support Services Specialist to provide prescription support services for patients to assure effective and efficient delivery of health care. This position requires strong computer skills, a high level of attention to detail, accurate documentation skills, strong organizational and problem solving skills, a general knowledge of hospital and prescription billing practices, and excellent customer services skills.

Position Responsibilities

Develops and implements plan of care, responsive to patient/family concerns, health care status, available resources, and age-specific problems.

• Conducts daily triaging of program referrals.
  
• Performs social work financial assessments with patient and/or family involvement.
  
• Develops benefit assistance plan with patient and/or family that reflects identified problems and incorporates age-related issues.
  
• Adjusts the plan specific to age- and diagnosis-related issues.
  
• Helps patient/family identify their financial resources and provides benefit assistance services responsive to identified problems.
  
• Demonstrates knowledge of entitlement and categorical programs resources for age- and diagnosis-related issues.
  
• Provides and interprets information to patients and families regarding resources and application procedures.
  
• Communicates with resources and company programs regarding patient status and progress.
  
• Demonstrates respect for all members of the University community while performing duties and in response to administrators, supervisors, coworkers, and customers.
  
• Represents the interests of the University and of Care Coordination Division leadership in the use of resources to meet service and productivity demands within unit goals and budgets, strives to promote continual process and quality improvement.
  

Develops working relationship with patient and/or family (e.g., engagement, collaboration, advocacy, problem solving, etc.)

• Communication with patient, pharmacist and/or provider to gather relevant demographic information, shipping and contact preferences.
  
• Provision of appropriate enrollment and contact information.
  
• Provides highest customer service experience for patients and providers.
  
• Provides information to team members regarding benefit goals and patient status and progress.
  
• Acts as resource for team (e.g., participates in team meetings, etc.)
  
• Fosters staff individual accountability for continuous improvement in performance
  
• Welcomes the richness of talent from a diverse workforce and contributes to a productive and effective workplace.
  

Communication/Training:

• Understand the importance of effective business communication and maintaining professionalism in difficult situations.
  
• Participate in orientation of pharmacy technicians, pharmacists, pharmacy residents and others within the department on pharmacy practices.
  

Problem Resolution

• Provide assistance with the resolution of shipment/delivery issues.
  
• Communicate with providers, payors, patients, co-workers, supervisors and departments to resolve complex issues.
  
• Provide assistance to patients with billing and claim resolution issues
  

Provide documentation of all activities as required by accrediting agencies, payers and/or administration, including:

• Workload statistics (enrolled/active patients, mail outs, etc)
  
• Phone statistics
  
• Completes documentation and statistical reports within established time frames
  
• Documents relevant information in concise and clear manner.
  

Assists with evaluation and implementation of new policy and procedures

• Participate in piloting new workflows/procedures
  
• Assist with preparing training and orientation materials for new procedures
  
• Assist with training and orientation of staff to new procedures
  
• Assist with specialty pharmacy service equipment modifications, reorganization, and additions to implement new policy and procedure
  

Complete and maintain compliance with all competencies and educational requirements.

Responsibility: Participates in and utilizes supervision to assess skill level, identify areas for professional growth and establish mutually agreed upon goals.

• Uses supervision when needed and prepares for supervisory sessions.
  
• Incorporates feedback into performance.
  
• Demonstrates commitment to professional growth and development by developing mechanisms to evaluate practice.
  
• Identifies and pursues opportunities for professional development.
  
• Maintains required skills in mandatory competencies.
  
• Seeks opportunities to enhance professional knowledge, skills, and abilities as they related to current position and/or to prepare for potential future roles and overall career development.
  

Percent of Time: 100%

Schedule: Monday-Friday, 8-hour shifts between 8:00 AM to 4:30 PM

Benefits Highlights:

• Regular salaried position located in Iowa City, Iowa
  
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
  
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Education Requirements:

• Completion of a Bachelor's degree or equivalent combination of education and experience.
  

Experience Requirements:

• Previous experience (typically 6-12 months) in of clinical social work or pharmacy-related experience
  
• Must be certified, or qualify to be certified, as a Pharmacy Support Person by the Iowa Pharmacy Board to perform nontechnical pharmacy duties assigned by the pharmacist
  
• Experience and proficiency with computer software applications (i.e. Microsoft Office Suite - Word, Excel, Outlook, PowerPoint) or comparable programs.
  
• Strong attention to detail and proven ability to gather and analyze data and keep accurate records.
  
• Self-motivated with initiative to seek out additional responsibilities and tasks along with generating suggestions for improving workflow.
  
• Effective verbal and written communication skills, active listening skills and the ability to maintain professionalism while handling difficult situations.
  
• Demonstrate effective problem-solving abilities and meets challenges with resourcefulness.
  
• Familiarity with medical terminology.
  

Desired Qualifications

• Care coordination experience or case management skills in a health care setting as part of an interdisciplinary team including experience utilizing an electronic medical record to assist with management of non-adherence, post-care follow-up and referrals to appropriate resources
• Experience working in a complex hospital system
• Experience working in a collaborative team environment
• Related experience in Medicaid/TXIX programs, and patient medication assistance
• Experience with identifying and navigating financial resources, including insurance coverage options, changes related to the federal and state health programs.
• Experience in a fast paced, high volume work environment
• Knowledge and understanding of the Health Insurance Portability and Accountability Act (HIPAA) is desirable.

Position and Application details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:
• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact seton-vinsand@uiowa.edu

Additional Information

• Classification Title: Support Services Specialist
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

• Pay Level: 3A

Contact Information

• Organization: Healthcare
• Contact Name: Seton Vinsand
• Contact Email: seton-vinsand@uiowa.edu

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