Transfer Table Maintenance Specialist
Binghamton University, State University of New York

Category:: Professional
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Department:: Financial Aid and Student Records
Locations:: Binghamton, NY
Posted:: Oct 23, 2024
Closes:: Open Until Filled
Type:: Full-time Temporary
Ref. No.:: 46442
Position ID:: 182235

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $55,151 (full-time, temporary)

The Transfer Table Maintenance Specialist manages and maintains the institution's transfer credit tables, ensuring that academic credits from external institutions are accurately recorded and processed. This position involves regular updates to transfer databases, reviewing course equivalencies, and supporting the transfer credit evaluation process. The specialist works closely with academic departments, academic advising, registrar, and IT teams to ensure that transfer information is accurate, accessible, and up-to-date, contributing to the seamless transfer of students and their credits.

Key Responsibilities:

• Maintain and update transfer credit tables within the institution's student information system, ensuring accuracy and alignment with current course equivalencies
• Work closely with academic departments to verify and confirm appropriate course matches between the home institution and external schools
• Ensure data integrity in transfer systems, identifying and resolving discrepancies in transfer tables
• Collaborate with the registrar's office, admissions, and academic advisors to ensure smooth transfer credit evaluations and proper application of credits to student records
• Assist in the creation and revision of articulation agreements with partner institutions
• Regularly audit and monitor transfer credit tables to ensure compliance with institutional policies, state regulations, and accreditation standards
• Provide technical support and training for staff and faculty on how to use transfer credit systems and tables
• Collaborate with IT teams to troubleshoot and resolve any issues with the transfer credit systems and databases
• Stay current with changes in transfer credit policies, academic curriculum, and course equivalencies at both the home institution and external institutions
• Generate reports on transfer credit trends, student success rates, and system performance to support decision-making

Requirements:

• Bachelor's degree
• 1-2 years of experience working with student information systems, preferably in a registrar's office or related department
• Familiarity with transfer credit processes, articulation agreements, and academic curriculum structures
• Strong attention to detail and accuracy in data management
• Proficiency in using student information systems and transfer credit evaluation software (e.g., Banner, PeopleSoft, or similar)
• Strong organizational and problem-solving skills
• Ability to work independently and collaboratively with cross-functional teams
• Excellent communication skills for working with faculty, staff, and external institutions

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.

Application Instructions:

All applicants must apply via Interview Exchange: https://binghamton.interviewexchange.com/jobofferdetails.jsp?JOBID=182235

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.