Travel Assistant
South Texas College

Travel Assistant

Location: Pecan
FLSA: Non-Exempt
Min Salary: $33,800
Salary Range*:
Temporary End Date (if applicable):
Close Date: 7/4/2024

General Statement of Job:
The Travel Assistant is responsible for providing administrative support to the Travel department, timely processing, review of the travel, and expense requests for all College employees. This individual assists employees with college-wide trainings, “How To” guides on usage of the current Travel & Expense management system, receipt documentation, policy and procedures questions, in addition to other related duties.

Specific Duties and Responsibilities:

1. Ensures employee travel and expense report reimbursements align with college policies and procedures. Reviews requests for travel reimbursement, prepayments for travel- related expenses, and emergency requests. This involves validating and organizing various documents, verifying accuracy, reviewing supporting documentation, and requesting W-9 forms as necessary.
2. Provides outstanding customer service, communication, and assistance to all staff by addressing calls, emails and collaborating with departments to obtain necessary information for travel processing and compliance requirements.
3. Responsible for staying up to date with GSA per diem rates and state mileage rate changes.
4. Assists with updating Travel forms, guidelines, and training material on expense reporting policies, standards, tutorials and system improvements.
5. Supports college-wide training and guides new employees in utilizing the existing travel management system, ensuring adherence to travel policies and reimbursement procedures.
6. Responsible for review and research of stale dated Travel checks and clearing travel related pending refunds.
7. Distributes approved travel checks for vendors and employees, and issues fleet fuel credit cards to designated employees and maintains the fuel logs.
8. Applies a working knowledge of applicable policies, procedures, laws and regulations; verifies documents for completeness and compliance with government and private agencies.
9. Maintains records by adhering to the College record retention procedures; this includes filing, retrieval, retention, storage, etc.
10. Assists with reporting and travel reconciliations as needed.
11. Performs general office duties and other duties as assigned.

Required Education and Experience:

1. Associate’s Degree or a minimum of 60 earned college hours.
2. At least one (1) year of experience in processing travel reimbursements and/or expenses, preferred.
3. Experience in a higher education institution, preferred.

Checks, Certificates, Licenses, and Registrations:

1. Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy.
2. In addition, subject to a federal background check.
3. Must have or qualify for a valid Texas driver’s license and proof of liability insurance.

Annual Security Report and Non-Discrimination Statements:
Notice of Non-Discrimination


For additional information and to apply, visit https://stcjobs.peopleadmin.com/postings/21502







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