Executive Assistant
Beacon Hill Staffing Group, LLC

Our client, a financial firm located in Boston, is seeking an Executive Assistant to join their team for 5 months. This is a hybrid role with hours 8:30am to 5pm, and it is compensating $40 an hour. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Responsibilities:

• Lead calendar management by planning and scheduling meetings, conferences, and travel
• Coordinate all travel arrangements, understand travel preferences and book accordingly
• Manage expenses by collecting receipts and creating expense reports in Concur monthly.
• Draft and edit work products when needed including meeting prep materials, PowerPoint presentations, correspondences, meeting minutes, spreadsheets etc.
• Coordinate equipment, technology support, meals, and other logistics as needed
• Perform general office duties, including but not limited to:
• Answering phones for those you support and others in your area
• Screening and announcing all calls
• Welcoming guests in a professional manner and escorting them to the appropriate conference room.
• Complete various document management:
• Copying, emailing, overnight/shipping, etc. as required
• Printing and collating documents
• Drafting and editing correspondence, communications, presentations, and other documents
• Sorting incoming mail
• Maintaining all paper and electronic files.
• Liaise with internal and external clients on behalf of those you support and represent the firm in a highly professional manner
• Maintain a high level of confidence by protecting confidential information.

Qualifications:

• Financial services industry experience is a plus, but not required.
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook), experience with Concur a plus.
• Exceptional organizational skills and attention to detail
• Proactive mindset
• Excellent verbal and written communication skills with the ability to communicate clearly and efficiently.
• Ability to prioritize multiple tasks in a dynamic, deadline-driven environment.
• Team player, who enjoys working cooperatively with others
• Demonstrate a high degree of initiative, commitment, and drive
• Identify and assess problems/issues and use sound judgment to develop solutions
• Take ownership and use creativity to accomplish assigned tasks
• Experience booking private air a plus.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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